Village Board LetterHead - 100th Anniversary
Village Board Meeting
 February 9, 2023
 6:00 p.m.
1.

Call to Order

2.

Roll Call

3.

Pledge of Allegiance

4.

Open Forum

Public Comment is subject to the public comment rules and procedures adopted by the Village.
5.

Reports

a.

Board Reports

  • Mayor
  • Clerk
  • Trustees
Background of Subject Matter
*
Type
Discussion Only
6.

Items to Be Removed From Consent Agenda

7.

Consent Agenda (Omnibus Vote)

a.

Village Board Minutes

i.

Board Meeting Minutes

Board to consider approving the minutes of the Village Board meeting held January 26, 2023.  

Background of Subject Matter
Required Parliamentary Procedure
Type
Motion
Documents:
  1. 2023-01-26 Village Board Meeting Minutes (1).pdf
b.

Finance Ordinance

i.

Finance Ordinance #20

To be announced at the meeting

Background of Subject Matter
*
Type
Motion
c.

Purchase Orders

i.

PO 23202051

Primera Engineers, Ltd.  $96,890.00

Background of Subject Matter
59th St. Sidewalk Ph 1 & 2 Eng
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 23202051.pdf
ii.

PO 23202052

Thomas Engineering Group LLC $109,935.00

Background of Subject Matter
Res Alley 12N Reconstruction phase 1&2
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 23202052.pdf
iii.

PO 23202066

Crowne Industries, Ltd.  $44,675.77

Background of Subject Matter
Additional work for fueling center
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 23202066.pdf
iv.

Total of Purchase Orders

$251,500.77 

Background of Subject Matter
*
Type
Motion
d.

Total Of Purchase Orders And Finance Ordinance

To be announced at meeting

Background of Subject Matter
*
Type
Motion
e.

Hotel/Motel Grant Request - Lions Club - Spring Fling BBQ

Board to consider a motion awarding a Hotel/Motel Grant request in the amount of $2,500.00 to the Westmont Lions Foundation for the 2023 Westmont Lions Foundation Spring Fling Festival.

Background of Subject Matter
The Westmont Lions Club is requesting Hotel/Motel Grants to assist in the annual festival and BBQ event, which they have received in the past. This event attracts teams and attendees from many other locations.
Additional Background
The Admin/Finance Committee has historically approved this. Due to this history, this is presented directly to the Village Board.
Type
Motion
Budgeted
Other
Budgeted Explanation
This is technically in FY 2023-24, but the grants have historically been budgeted and is included in the draft budget.
Documents:
  1. Hotel Motel Grant Request.pdf
8.

Unfinished Business

9.

New Business

a.

B-1 Permit - Feydom Furniture Showroom at 36 South Cass Avenue, Unit 28

Board to consider an ordinance approving a B-1 Development Permit for Totem Premium, LLC (d/b/a Feydom), to operate a furniture showroom at 36 S. Cass Avenue Unit 28.

Background of Subject Matter
Mr. Viktor Koshevaliski requests approval to operate a furniture showroom in Unit 28 of Richmond Station. Feydom is a furniture retailer based in Europe, recently expanding sales to Canada and now the US market.
Additional Background
The business would have sales both on-site and through feydom.com, employing 2-4 employees. The showroom would be open 5 days a week, typically from 11am to 6pm or 7pm.
Type
Ordinance
Documents:
  1. 36 S CASS UNIT 28 FEYDOM SHOWROOM.pdf
b.

B-1 Permit - Secured Kicks at 21 West Quincy Street

Board to consider an ordinance approving a B-1 Development Permit for Secured Chicago, LTD (d/b/a Secured Kicks) to operate a shoe and clothing retail store at 21 W. Quincy Street.

Background of Subject Matter
Mr. George Anderson requests to establish a retail store selling shoes and apparel from both popular and local self-made brands. Secured Kicks will operate as a buy-sell-trade store in addition to new item sales.
Additional Background
The business will operate 7 days a week, typically 11am to 7pm M-Th, until 8pm on F-Sa, and 12pm to 6pm on Sunday. It is anticipated to employ 6-8 employees for either full or part-time positions.
Type
Ordinance
Documents:
  1. 21 W QUINCY B1 SECURED KICKS.pdf
c.

Award of Bid Proposal - Cyclic Parkway Tree Pruning 2023

Board to consider an ordinance awarding the bid proposal from Yellowstone Landscape for the Cyclic Parkway Tree Pruning 2023 project for the southeastern portion of town, and Farmingdale Subdivision, and authorizing a contract consistent with the bid documents.

Background of Subject Matter
The Village has accepted the bid proposal from one contractor for the Cyclic Parkway Tree Pruning 2023 project. The bidder is Yellowstone Landscape with a low bid of $85,638.86. 1523 trees to be pruned. All references recommend Yellowstone Landscape.
Additional Background
The area scheduled for pruning is the Southeast section of town, and is bounded by Quincy Street, 67th Street, Cass Avenue and an eastern boundary of the limits of the village. This area also includes Farmingdale subdivision.
Recommendation
Staff recommends awarding the bid of $85,638.86 to Yellowstone Landscape.
Type
Ordinance
Budgeted
Yes
Budgeted Explanation
The Village has budgeted $160,000.00. After this bid has been awarded there will be a balance of $74,361.14 remaining.
Documents:
  1. Yellowstone Landscape Cyclic Tree Pruning Bid Jan 2023.pdf
d.

ComEd Settlement Agreement

Board to consider an ordinance accepting a settlement agreement with ComEd regarding a notice of tax liability.

Background of Subject Matter
The Village hired Azavar to audit ComEd's collection of Municipal Utility Tax. In 2011 and 2013 the Village issued notices of tax liability.
Type
Ordinance
Budgeted
N/A
e.

IGA for Police and Fire Dispatch Services

Board to consider an ordinance approving an Intergovernmental Agreement with the Village of Addison for police and fire dispatch services through the Addison Consolidated Dispatch Center.

Background of Subject Matter
This IGA mirrors previous IGA's between the parties & provides that Addison will provide dispatch services for the Village's Police & Fire Depts., & other member municipalities.
Additional Background
The term of this new IGA is from 5/1/2023 - 4/30/2025. Pricing for Year 1 is $731,002.00, with a slight increase for Year 2.
Recommendation
Approve
Type
Ordinance
Budgeted
Yes
Documents:
  1. 2023-25 IGA - ACDC.pdf
10.

Miscellaneous

11.

Executive Session

This Board may adjourn to closed session to discuss matters so permitted and may act upon such matters upon returning to open session.
12.

Adjourn

Note: Any person who has a disability requiring a reasonable accommodation to participate in the meeting should contact the ADA Compliance Officer, 9:00 A.M. to 5:00 P.M. Monday through Friday, Village of Westmont, Illinois, 60559; or telephone (630) 981-6210 voice, within a reasonable time before the meeting.