Village Board LetterHead - 100th Anniversary
Village Board Meeting
 March 9, 2023
 6:00 p.m.
1.

Call to Order

2.

Roll Call

3.

Pledge of Allegiance

4.

Open Forum

Public Comment is subject to the public comment rules and procedures adopted by the Village.
5.

Reports

a.

Board Reports

  • Mayor
  • Clerk
  • Trustees
Background of Subject Matter
*
Type
Discussion Only
6.

Items to Be Removed From Consent Agenda

7.

Consent Agenda (Omnibus Vote)

a.

Village Board Minutes

i.

Board Meeting Minutes

Board to consider approving the minutes of the Village Board meeting held February 9, 2023.  

Background of Subject Matter
Required Parliamentary Procedure
Type
Motion
Documents:
  1. 2023-02-09 Village Board Meeting Minutes.pdf
b.

Finance Ordinance

i.

Finance Ordinance #21

To be announced at the meeting

Background of Subject Matter
*
Type
Motion
ii.

Finance Ordinance #22

To be announced at the meeting

Background of Subject Matter
*
Type
Motion
c.

Purchase Orders

i.

PO 23202162

Henderson Products, Inc.  $61,959.00

Background of Subject Matter
F550MK3 TGS Western V Plow #116 Build Out
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 23202162.pdf
ii.

PO 23202163

M.E.SIMPSON COMPANY, INC.  $31,652.00

Background of Subject Matter
Valve Exercising
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 23202163.pdf
iii.

PO 23202164

Gabriel Laboratories, Ltd.  $31,331.85

Background of Subject Matter
Soil remediation - Street Division
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 23202164.pdf
iv.

PO 23202165

M.E.SIMPSON COMPANY, INC. $28,700.00

Background of Subject Matter
Leak Detection Survey
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 23202165.pdf
v.

PO 23202222

Acres Enterprises, LLC.  $85,638.86

Background of Subject Matter
Cyclic Parkway Tree Pruning
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 23202222.pdf
vi.

PO 23202246

Flock Group Inc.  $44,400.00

Background of Subject Matter
LPR Camera installation & 24 month subscription agreement.
Additional Background
The payment is included in the finance ordinance, which will be approved simultaneously with this PO.
Type
Purchase Order
Budgeted
Yes
Budgeted Explanation
The Village was approved grant funding from Dept. of Justice for $37,500.
Documents:
  1. 23202246.pdf
vii.

PO 23202258

NAPLETON FLEET INC. $243,678.00

Background of Subject Matter
2023 Dodge Durango Pursuits AWD (6)
Type
Purchase Order
Budgeted
Other
Budgeted Explanation
Budgeted for 3 in 2023 and requesting 3 in 2024. Did not receive 3 in 2023 due to vehicle shortage. Requesting to place order for 6 with expected delivery in 2024.
Documents:
  1. 23202258.pdf
viii.

PO 23202262

NAPLETON FLEET INC.  $80,686.00

Background of Subject Matter
2023 Dodge Durango Pursuit AWD
Type
Purchase Order
Budgeted
Other
Budgeted Explanation
Requesting to place order for 2 vehicles with expected delivery in FYE 2024 due to vehicle shortages.
Documents:
  1. 23202262.pdf
ix.

Total of Purchase Orders

$608,045.71

Background of Subject Matter
*
Type
Motion
d.

Total of Purchase Orders and Finance Ordinance #21 and #22

To be announced at meeting

Background of Subject Matter
*
Type
Motion
8.

Unfinished Business

9.

New Business

a.

Mrs. T's Pizza and Pub - Amended Site Plan - 2 West Naperville Road

Board to consider an ordinance approving a request from CD ZA, Inc. (d/b/a Mrs. T's Pizza and Pub), and 2 W. Naperville Road, LLC, for an Amended Site and Landscaping Plan at 2 West Naperville Road, to improve a restaurant in the B-1 Limited Business District.

Background of Subject Matter
The petitioner had been approved for the renovation of the existing restaurant space including the addition of a covered outdoor porch in January of 2022, with Ordinance 2022-001. Revisions are requested to address field changes.
Additional Background
Revisions include changes to the roof and elevations for some materials and colors, and to address unanticipated mechanical and utility equipment on the north elevation. A fence and increased landscape is proposed to screen and buffer the equipment.
Recommendation
The Planning and Zoning Commission will consider this item at its meeting on March 8, 2023. An update on the recommendation will be provided with the presentation to the Village Board.
Type
Ordinance
Documents:
  1. 2023-03-09 BOARD MEMO AND SUPP DOCS 2 W NAPERVILLE.pdf
  2. REVISED SITE AND LANDSCAPE PLANS.pdf
b.

Award of Bid Proposal - Linden, Warwick and Dallas Watermain Improvements

Board to consider an ordinance awarding the bid proposal from H. Linden & Sons Sewer and Water, Inc. for the Linden, Warwick and Dallas Watermain Improvements project and authorizing a contract consistent with the accepted bid documents. 

Background of Subject Matter
The Village accepted bid proposals from two contractors for the project. The low bidder was H. Linden & Sons Sewer and Water, Inc. with a low bid of $982,205.00. The low bid was approximately 9% lower than the Engineer's Estimate of $1,080,000.00.
Additional Background
This project will replace aging watermain on S Linden from E Des Moines to Richmond, S Warwick to the park, and E Dallas from Warwick to Linden.
Recommendation
Staff recommends awarding the bid of $982,205.00 to H. Linden & Sons Sewer and Water, Inc.
Type
Ordinance
Budgeted
Yes
Documents:
  1. Letter of Recommendation.pdf
  2. Bid Tabulation Breakdown.pdf
c.

Engineering Services Agreement- Linden, Warwick and Dallas Watermain Improvements

Board to consider an ordinance authorizing an engineering services agreement with Baxter and Woodman, Inc. for Phase 3 Construction services for the Linden, Warwick and Dallas Watermain Improvements project.  

Background of Subject Matter
Request to approve the sum of $73,000.00 for Phase 3 Construction engineering services for the Linden, Warwick and Dallas Watermain Improvements project.
Additional Background
This agreement will include construction administration, field inspection and documentation of this watermain project.
Recommendation
Staff recommends approval of this proposal in the amount of $73,000.00 for Phase 3 Construction engineering.
Type
Ordinance
Budgeted
Yes
Documents:
  1. 20224860ProposalLindenWarwickDallasWMCS.pdf
d.

Lease Amendment - Maercker School District

Board to consider an ordinance approving a Fourth Amendment to Lease with Maercker School District No. 60 for space at Westmont Centre.

Background of Subject Matter
This agreement allows Maercker to amend the Lease to lease only the south side Suite #202, which consists of 1830 square feet and the second-floor storage closet, which consists of 32 square feet, commencing on March 1, 2023.
Type
Ordinance
Budgeted
N/A
Documents:
  1. Maercker Fourth Lease Amendment 2023.pdf
e.

Special Counsel Appointment

Board to consider an ordinance approving the appointment of a special counsel.  

Background of Subject Matter
*
Type
Ordinance
f.

Interim Director of Community Development Services

Board to consider an ordinance approving an agreement with GovTempsUSA to provide interim Director of Community Development services.

Background of Subject Matter
The initial term of the agreement is through March 24, but will renew every two weeks until June 23.
Type
Ordinance
Budgeted
Other
Budgeted Explanation
These services were not specifically budgeted, but the budget did include costs for this position, which largely offsets these costs.
Documents:
  1. Govtemps Agreement - Interim Director of Community Development.pdf
g.

2023 Zoning Map

Board to consider an ordinance to approve the revised Zoning Map dated December 31, 2022 as the official 2023 Zoning Map for the Village of Westmont.

Background of Subject Matter
State statute requires corporate authorities to publish a map showing existing zoning uses, divisions, restrictions, regulations, and classifications of the municipality for the preceding calendar year.
Type
Ordinance
Documents:
  1. Zoning_Map_36x54_FINAL_02082023 (1).pdf
10.

Miscellaneous

11.

Executive Session

This Board may adjourn to closed session to discuss matters so permitted and may act upon such matters upon returning to open session.
12.

Adjourn

Note: Any person who has a disability requiring a reasonable accommodation to participate in the meeting should contact the ADA Compliance Officer, 9:00 A.M. to 5:00 P.M. Monday through Friday, Village of Westmont, Illinois, 60559; or telephone (630) 981-6210 voice, within a reasonable time before the meeting.