Village Board LetterHead - 100th Anniversary
Village Board Meeting
July 15, 2021
 6:00 p.m.
1.

Call to Order

2.

Roll Call

3.

Pledge of Allegiance

4.

Open Forum

Public Comment is subject to the public comment rules and procedures adopted by the Village.
5.

Reports

a.

Board Reports

  • Mayor 
  • Clerk
  • Trustees
Background of Subject Matter
*
Type
Motion
6.

Public Hearing

a.

FY 2021-22 Appropriations Ordinance Public Hearing

Board to conduct a public hearing for the Fiscal Year 2021-2022 Appropriations Ordinance.

Background of Subject Matter
In accordance with state statute, the Village must adopt an appropriation ordinance during the first quarter of the fiscal year. The appropriation ordinance is the legal limit of the maximum amount that can be spent if sufficient funds are available.
Additional Background
The appropriation ordinance should exceed the expected amount to be spent. The budget is the financial plan of what the Village intends to spend; this appropriation ordinance is the legal limit that can possibly be spent if changes are necessary.
Type
Discussion Only
Budgeted
Yes
7.

Items to Be Removed From Consent Agenda

8.

Consent Agenda (Omnibus Vote)

a.

Village Board Minutes

i.

Executive Session Minutes

Board to consider a motion to accept, approve and release the following Executive Session minutes with the exceptions as noted:

Meeting Date                    Exception: Paragraph #     

  • October 26, 2017
  • December 7, 2017        
  • February 1, 2018 
  • March 15, 2018 
  • April 12, 2018 
  • May 24, 2018
  • January 3, 2019
  • February 28, 2019
  • August 15, 2019 
  • February 13, 2020
  • January 14, 2021
  • March 25, 2021        Except Para # 4
  • April 22, 2021
Background of Subject Matter
The Illinois Open Meetings Act requires that the Village Board periodically review to accept, approve and/or release Executive Session minutes in whole or part.
Additional Background
*
Recommendation
Approval.
Type
Motion
Budgeted
N/A
Budgeted Explanation
*
ii.

Board Meeting Minutes

Board to consider approving the minutes of the Village Board meeting held July 1, 2021. 

Background of Subject Matter
Required parliamentary procedure
Type
Motion
b.

Finance Ordinance

i.

Finance Ordinance #6

Total to be announced at the meeting.

Background of Subject Matter
*
Type
Motion
c.

Purchase Orders

i.

PO 22200495

Motorola Solutions, Inc. $36,865.50

Background of Subject Matter
Starcom Mobile Replacement
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 22200495.pdf
d.

Total of Purchase Order and Finance Ordinance

Total to be announced at the meeting.

Background of Subject Matter
*
Type
Motion
e.

Hotel/Motel Grant Request - Park District - Concerts in the Park

Board to consider a motion awarding a Hotel/Motel Grant in the amount of $2,500 to the Westmont Park District for the Concerts in the Park events.

Background of Subject Matter
The Concerts in the Park events draw attendees from the community and neighboring towns. The Park District will use these funds to secure popular, more expensive bands, that could increase the attendance.
Additional Background
If all grants on this agenda are approved, the Park District will have been awarded a total of $5,000 of the Community-Wide funds. We will have an additional $17,500 remaining in the Fiscal Year budget.
Recommendation
Administration/Finance Committee unanimously recommended approval
Type
Motion
f.

Hotel/Motel Grant Request - Park District - Haunted Forest

Board to consider a motion awarding a Hotel/Motel Grant in the amount of $2,500 to the Westmont Park District for the Haunted Forest event.

Background of Subject Matter
The Haunted Forest event began in 2006. In prior years the event had over a 1,000 participants, including visitors from 21 communities in addition to Westmont. The money will be used to allow more elaborate sets, better costumes and more realistic props.
Additional Background
If all grants on this agenda are approved, the Park District will have been awarded a total of $5,000 of the Community-Wide funds. We will have an additional $17,500 remaining in the Fiscal Year budget.
Recommendation
Administration/Finance Committee unanimously recommended approval
Type
Motion
g.

Hotel/Motel Grant Request - Park District - Holly Days

Board to consider a motion awarding a Hotel/Motel Grant in the amount of $5,000 to the Westmont Park District to assist in Holly Days.

Background of Subject Matter
This grant is awarded to the Park District to support the Holly Days community event, which attracts visitors to the Village.
Additional Background
The budget specifically identifies this grant. Unlike the general community grants, this is provided in advance of the event and is not subject to the reimbursement provisions of the general grants.
Recommendation
Administration/Finance Committee unanimously recommended approval
Type
Motion
h.

Proclamation - 100th Birthday Ruth Fatz

Board to consider a proclamation to honor Cordia resident Ruth Fatz as she celebrates her 100th birthday.

Background of Subject Matter
*
Type
Proclamation
9.

Unfinished Business

10.

New Business

a.

FY 2021-22 Appropriations Ordinance

Board to consider an ordinance adopting the Fiscal Year 2021-2022 Appropriations Ordinance.

Background of Subject Matter
In accordance with state statute, the Village must adopt an appropriation ordinance during the first quarter of the fiscal year. The appropriation ordinance is the legal limit of the maximum amount that can be spent if sufficient funds are available.
Additional Background
The appropriation ordinance should exceed the expected amount to be spent. The budget is the financial plan of what the Village intends to spend; this appropriation ordinance is the legal limit that can possibly be spent if changes are necessary.
Type
Ordinance
Budgeted
Yes
b.

Engineering Agreement - 2021 Phase 1& 2 design for The Burlington Avenue Realignment Project

Board to consider an ordinance authorizing an engineering agreement with Thomas Engineering Group, LLC for Design (Phase 1& 2) engineering services for the Burlington Avenue Realignment Project. 

Background of Subject Matter
The realignment of East Burlington Avenue and the intersection of Cass and Burlington is to allow for the new development that is going in at 1 North Cass Avenue.
Additional Background
Request to approve the sum of $65,550.00 for design (Phase 1&2) Engineering Services for the Burlington Avenue Realignment Project.
Recommendation
Staff recommends approving the proposal in the amount of $65,550.00 for design of Phase 1&2 engineering services
Type
Ordinance
Budgeted
Yes
c.

Network Security Agreement - ThinkGard

Board to consider an ordinance approving a network security agreement with Thinkgard.

Background of Subject Matter
ThinkGard provides network security services including support, products, and equipment
Type
Ordinance
Budgeted
Yes
d.

Darien-Woodridge Fire Protection District - Mutual Aid Agreement

Board to consider an ordinance approving an automatic aid agreement between the Village of Westmont through its Fire Department and the Darien-Woodridge Fire Protection District.

Background of Subject Matter
Agreement is to provide for automatic mutual aid, including dispatch of apparatus and personnel, to the stricken community in the event of an emergency.
Additional Background
Initial term shall be one year from effective date and shall renew for successive one year terms unless written notification is provided.
Recommendation
Approve
Type
Ordinance
e.

Tri-State Fire Protection District - Mutual Aid Agreement

Board to consider an ordinance approving an Automatic Aid Agreement between the Village of Westmont through its Fire Department and the Tri-State Fire Protection District.

Background of Subject Matter
Agreement is to provide for automatic mutual aid, including dispatch of apparatus and personnel, to the stricken community in the event of an emergency.
Additional Background
Initial term shall be one year from effective date and shall renew for successive one year terms unless written notification is provided.
Recommendation
Approve.
Type
Ordinance
11.

Miscellaneous

12.

Executive Session

This Board may adjourn to closed session to discuss matters so permitted and may act upon such matters upon returning to open session.
13.

Adjourn

Note: Any person who has a disability requiring a reasonable accommodation to participate in the meeting should contact the ADA Compliance Officer, 9:00 A.M. to 5:00 P.M. Monday through Friday,Village of Westmont, Illinois, 60559; or telephone (630) 981-6210 voice, within a reasonable time before the meeting.